Residence Hall Director Annual Report Guidelines

 

DEPARTMENT OF RESIDENTIAL PROGRAMS
 Residence Hall Director Annual Report Guidelines

Timeline    First Draft   Final Copy
 RHDs to Quad Director:         Friday, May 12     Friday, May 26

I. Introduction (1 page)
 Provide a brief summary indicating building achievements and accomplishments during the past year.

II.  Goals and QLS  (1-2 sentences for each objective)
A. Focus on building specific objectives as per the goal document. Discuss your progress on each objective including which staff were involved in achieving the objective.  Utilize QLS information to support/refute progress.
B. Summarize the building QLS results and discuss areas on which to concentrate in the future.

III.  Staff Profile (2 pages)
A. Discuss how the RA staff performed as a team.
B. Discuss the strengths and limitations of any RA staff members who will be returning to the department for the next academic year, and any training/supervision recommendations.
C. Discuss specific training and development activities provided for the staff during this past year.
D. Indicate the room assignment for each individual for the upcoming academic year.
E. Provide summer address and phone number for each staff member.

 IV.  Student & Community Profile (2pages)
A. Provide a narrative of the characteristics of the building community.  Include suggestions on what can be done next year to improve it.
B. Identify and discuss student leaders in the building; their contributions and accomplishments.
C. Discuss major discipline issues/trends confronted, types of sanctions given, etc.
D. Discuss psychological issues/trends confronted.
E. Comment on how the mentioned items may affect the building community/environment next year.

 V.   Programming (2 pages)
A. Provide the number and type of educational and social programs offered by staff during the year.
B. Refer to the goals and provide information concerning building programs that are required by the goals.  (i.e. Substance Abuse, FYRE, Cults, etc.)  Information should include the date or the program, who was involved in planning it, and the attendance.
C. Note any “theme” programs, and/or programs that have become a building “tradition”.  Please provide information on how the program was planned and how it can be duplicated in the future.

VI. College Legislature (1 page)
A. Discuss the more successful programs offered.
B. Discuss any pertinent information for the advisor that may work with this group next year.
C. Provide the names, fall room assignments and summer address/phone of any LEG Officers that were elected for next year.

VII.  Facilities Management & Safety (1 page)
A. Provide an overview of the condition of the building.
B. Discuss specific problematic areas and your responses to these problems
C. Discuss safety and security concerns and initiatives.  Provide suggestions for dealing with the most pressing issues in the building concerning these areas.
 
 
 
 
 
 
 
 
 

VIII. Office/Building Operations Information (3-5 pages)
A. Provide an explanation of the file system and locations.
(include the following; Student staff agendas/minutes, College LEG info, Building Programming info, Common Area Damage info, Maintenance Reporting info, Floor Plans, Health and Safety info, Conduct Files, RA Duty info, College Office procedures, Special building facilities, Historical files, and any other pertinent info to the operations of the office/building.
B. Provide an inventory of any building equipment  Provide serial numbers, descriptions, location stored, and a report of
the condition where appropriate.
(include the following; TVs, VCRs, sports equipment, recreational equipment, College Office equipment, LLC equipment, College Office furnishings, College Office supplies)
 
 

IX. Challenges (2 pages)
A. Discuss issues or problems for the building that will need to be addressed next year, and identify specific means to approach each issue.  Include any issues/concerns raised via feedback interviews.
B. Provide recommendations to the Department of Residential Programs / Division of Campus Residences directed at meeting the goals.
 
 

Dave Scarzella
Keller College RHD
SUNY-Stony Brook
Stony Brook, New York 11790

E-mail: [email removed]

The content on these pages was originally provided by Brian C. Steinberg, the founder of http://www.theallygroup.org and http://www.safezoneforall.com (Creater of the previous: http://www.residencehalldirector.com)

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