Program Report Guidelines
These guidelines have been established to help a staff become more organized and aware of what needs to be done with respect to programming. Be advised that although these are the programming guidelines, each staff is different, works in different ways, and thus has the freedom to expand on these guidelines as deemed necessary.
Each staff should establish programming goals at the beginning of each semester. These goals can be broken down into five categories: personal (i.e.: do programs that correlate with bulletin boards), floor (i.e. will get each resident to go to at least one program), hall (i.e. the RA's will do programs that include every other floor), staff (i.e. each RA will do a program with every other RA on staff), complex (i.e.will do program with three other complexes on campus).
Goals made should be posted in a place where everyone trying to attain these goals is able to see them on a regular basis (i.e. in the hall office).
Each RA is required to complete at least four (4) programs per semester, with at least one (1) focusing on the Hall Identity, and a maximum of two (2) from one CCCD area. However, it must be emphasized to the RA that they are to do a minimum of one (1) program per month and if the RA fails to do this, they cannot attempt to make these up at the end of the semester.
***Because the programming model is so inclusive, each of these programs should be included in this programming model.
The first batch of publicity should be available to the residents at least five days before the program. The second batch of publicity should be available to the residents two to three days before the event. The RA is responsible for his/her own program publicity.
The RA must turn their programming report in to their Hall Director at least seven (7) days before the program. At this time, the Hall Director will then approve and sign the programming report and put it back into the RA's mailbox within two (2) days after receiving the form. If a voucher is needed, the Hall Director will attach it to the program report for the RA's access.
***It is the RA's responsibility to hold the HD accountable for returning the form in the time allotted. This also holds true for the HD's responsibility to the RA.
When the program has been completed, the RA will retrieve the report from their mailbox, fill out the evaluation, and turn it back in to the Hall Director for a final approval. The Hall Director will then send it to the SRA (or their office manager) for entry into the database summary, the programming resource, and the RA's individual file.
***To reduce paperwork, the individual staff may opt to use the same form provided on the S Drive.
Each program will be recorded in a database by the SRA, who will enter data once a week. Included in this spreadsheet will be the RA's names, Program Title, Location, Date/Time, Category from the model, Actual attendance, and Cost of program. This database will be turned in to the Programming Coordinator in the Central Office at the end of each semester. The individual programming forms will then be copied and one will be put into a binder as a programming resource and the other will be put into the RA's individual file.
From the 2013 version of the site. Details, prices and links may be out of date, so check them against your own campus policies.