The Residential Life Office has developed a strict guest and visitation policy to help us to maintain a safe and secure community that is conducive to studying and learning. Residents' cooperation with this policy is necessary for its success. Violations of the visitation policy will result in loss of visitation privileges.
Some information that may help you understand this policy included:
? Visitation is considered a privilege, and not a right in the residence halls since each resident pays for his/her own space. Not for the right to have guests.
? It is each resident's responsibility to be familiar with all visitation rules. Questions can be answered through reviewing this Handbook, speaking with your floor RA or the RA on duty, speaking with the Senior RA on duty, or speaking with one of the staff members in the Residential Life Office. Security officers are not responsible for advising residents on the visitation policy.
? The Residential Life Office reserves the right to revoke and restrict any and all resident's visitation privileges according to the guidelines outlined in this policy.
? The Residential Life Office reserves the right to restrict or Bar any guest from visiting the residence halls for violating residence hall policy and/or exhibiting inappropriate, disruptive or threatening behavior. Guests are generally barred for a minimum of one year, and cannot apply for reinstatement of privileges prior to that time.
? Residents are encouraged to be considerate, not infringe on the rights of, and respect the privacy of their roommates.
? Residents must remain with their guests at all times while their guests are in the residence halls and are fully responsible for their guests; actions.
Residents are issued a visitation card when they move into the residence halls. A Visitation Card is a manilla-colored card that is filed at the guard's desk of a resident's building by room number. They are used to sign quests in and out. Residents also use them to sign themselves in when they have lost their residence hall identification cards.
All visitors to the residence halls must show acceptable identification, and be signed in and out on their host's visitation card. Acceptable Identification is identification that guests can use to be signed in to the residence halls. These are left at the security desk when the guest is signed in, and are left there during the time the guest is in the residence halls. These include current school ID cards, social security cards, drivers licenses, current employment ID cards, picture video rental cards and birth certificates (generally used for children and infants). Passports and military ID cards can also be used, but do not need to be left at the security desk. Guests will not be signed in or admitted to any Residence Hall without proper ID. Please note that EXCEPTIONS ARE NOT MADE TO THIS POLICY. Credit cards and business cards ARE NOT acceptable forms of identification. Guests without proper ID will not be able to be signed into the residence halls.
Residents must check their visitation cards regularly. Replacement cards can be obtained from the Residential Life Office during business hours. Below is a sample visitation card.
Sign In Procedure
1. Resident shows valid residence hall ID to security officer, and gives his/her room number to obtain visitation card.
2. Guest gives officer an acceptable form of identification (see above).
3. Resident fills out information requested on the sign in section of the visitation card: the current date in the format of mm/dd/yy, the time with AM or PM indicated, V to indicate a day visitor or O to indicate an overnight visitor (see definitions below), the gust's name printed legibly and the resident's signature.
4. Security officer issues a Guest Pass to the visitor, and initials the entry on the visitation card. A Guest Pass is a form completed by the Security Officer and given to the visitor to keep in his/her possession while in the residence halls. THE GUEST AT MUST CARRY THIS ALL TIMES. A guest may be asked to produce this pass at any time while in the building.
Sign Out Procedure
1. Guest returns Guest Pass to the officer. Please note that guests must be signed out and turn in their pass even if they are going to be returning to the residence halls. Guests cannot use passes as "ID" to walk in and out of the building.
2. Resident fills out information requested on sign out section of the visitation card: the current date in the format of mm/dd/yy, and the time with AM or PM indicated. This information is written on the same line on which the guest was signed in.
3. Officer returns the guest's ID and initials the entry on the visitation card.
Day Visitation
Day Visitation is when guests are signed in or out for any length of time between 9:00am and 2:00am the following rules apply to day visitation:
1. Residents are not allowed more then 3 day visitors at a time unless they are housing an approved party. Please see "Party Guidelines" in this Handbook for more information.
2. Excessive day visitors are not allowed. Excessive day visitation can be defined as a constant stream of visitors and/or one guest signed in frequently.
Overnight Visitation
Overnight Visitation is when guests are signed in or out for any length of time between 2:00am and 9:00am. Overnight visitation is generally not allowed for any resident during residence hall opening and closing weeks. In addition, a resident is not granted overnight visitation privileges until an indication that s/he has satisfactorily completed New Resident Residence Hall Orientation. This indication will be placed on his/her visitation card. The following rules apply to overnight visitation:
1. Overnight visitation is allowed with roommate's permission only.
2. Residents are allowed 2 overnight guests per week unless they are approved for Extended Visitation. The Visitation Week begins Sunday and ends Saturday.
3. Residents in double and triple occupancy spaces can only have 1 overnight guest per person per night. Residents in quads may only have 1 overnight guest per person per bedroom.
4. A visitor may be signed in as an overnight guest only 2 nights during a one-week period in any residence hall unless s/he is an approved Extended Visitor.
5. Residents may not have 2 overnights during the same night without permission. To obtain permission, please bring visitation card and written permission from roommate/s to the expected guest arrival day. Resident may not have any other overnights during the week permission is granted. This counts as the 2 overnights for that week.
6. Residents may have 2 guests stay overnight for 2 nights with prior permission from the Residential Life Office and may not have overnights for 7 days following the approved overnights. These overnights count as your 2 overnights for that week, as well as the 2 overnights for the following week.
7. Over a 2-week period, a resident may not have 3 to 4 overnights back-to-back unless s/he is approved for Extended Visitation.
8. There is no overnight visitation during Opening and Closing Weeks, final exam periods and other periods when signs are posted. This included family and NO EXCEPTIONS ARE MADE TO THIS POLICY.
9. There is a $5.00 cash charge per guest per night for overnight guests during winter and summer recess periods.
Extended Visitation
Extended Visitation is having a visitor stay in the residence halls for more than two consecutive nights. The following rules apply:
1. Must have written permission from roommate/s and approval from the Residential Life Office.
2. The maximum length of stay for an extended guest is 5 nights.
3. Resident may not have overnights 7 days prior or 7 days following the approved extended overnight.
4. Extended visitation is restricted to one guest at a time during valid visitation periods.
5. Only one extended guest is allowed per resident in any 30-day period.
6. Extended guests MUST BE WITH THE RESIDENT AT ALL TIMES.
Obtaining Approval
To obtain approval to have extended visitation please bring the following to the Residential Life Office during office hours within 24 hours of the quest's arrival:
$5.00
Visitation Card
Completed Extended Overnight Guest Form
Pick up an Extended Overnight Guest Form from the Residential Life Office prior to coming in for approval. Form must be signed by your roommate/s. You will be issued a numbered guest pass. Also, permission stickers will be placed on your visitation card.
Sign In and Sign Out Procedures
1. When the guest arrives, residents should sign him/her in following the routine sign in procedures. Except, in the V/O column, the resident should write "Ext" to indicate an extended guest.
2. Visitor should show security officer a valid form of identification; however, this should not be left at the security desk.
3. When the guest is ready to leave, the resident should sign him/her out on the same line on which the guest was signed in.
4. Resident must return the numbered extended pass to the Residential Life Office before 5:00pm the next business day after their guest leaves. The $5.00 deposit will be returned to the resident.
From the original 1998–2005 site. Details, prices and links may be out of date, so check them against your own campus policies.